STEP 1: Check Carey's Google Calendar if the classroom is not booked
STEP 2: Sign in to Mews using your login credentials
STEP 3: Click the plus sign icon (Reservation) to create a reservation
STEP 4: Under the Service type should be Meeting Room.
Click on Select.
STEP 5: Choose the date when you want to reserve the classroom.
Choose the arrival and departure time.
You will see the total hours of the booking below it.
Click on Continue.
STEP 6: Enter the guest's details. You are required to put in the customer's name. If they are a new customer, click New customer when it comes out.
You will also see here the details we have inputted on the previous page.
STEP 7: Scroll down until you see the available classrooms.
Let's choose Lecture Hall for this example.
Enter the number of adults / children. (1)
You can also edit the rate of the classroom by clicking the amount in the box (see arrow).
Click the plus icon to add a reservation. (2)
STEP 8: This is how it looks like when you change the price.
The details of their reservation should come out on the right side of the page once you have clicked the plus icon.
You may click Add another reservation to add another reservation - just repeat the same steps.
Or click Next once done.
STEP 9: You will need to input the Origin of the reservation. It can either be In person, Email, Telephone, etc.
Let's use In person for this example.
If you can put more details for the reservation, that's better.
Click Book now once done
STEP 10: We need to draft a contract, issue an invoice, and send the credit card preauthorization form to the customer.
To issue an invoice, go to the billing tab of their reservation.
Click Issue proforma.
STEP 11: Fill in the customer's details, scroll down and click Create.
STEP 12: You can either email it to the customer (if you have inputted their email), export, or print out/print to pdf.
STEP 13: Send a copy of the invoice, contract, and the credit card preauthorization form to the customer's email.
Make sure to block those dates and classroom in the Google Calendar.
Our usual allowance for them is 14 days upon sending the contract. After that, we have to let them know that we are foregoing their reservation if no payment has been made.